Learn the outcomes of the recent workshop in Berkeley, meet the new UX team members, check out LUM implementation planning at Berkeley and blast off with the UW team. Note: Most links require login to KS wiki.
Project News
Moving Forward at Berkeley Workshop
Significant progress was made during the LU Development Workshop in Berkeley from Jan. 26-30. Highlights included:
- UX Team and Wil's tech team (Team 1) made notable progress made in defining UI Design Guidelines. These design guidelines will be expanded and then published as part of the Developer Guidelines.
- Wil's team successfully prototyped 2 out of 7 sections for the course data entry. Coming soon: A demo of these modules.
- Attendees identified a need to be far more explicit in specification of data elements.
- We need to gather more explicit details about data requirements at the use case level.
- We need to ensure that Kuali Reference University contains data sets (examples) of all of the selected use case data requirements
- We need to keep an inventory of data elements and a set of diagrams documenting the relationships and how these data elements are used in the message data structures.
All in all, it was a very successful workshop with notable progress and the identification of several important action items.
UX Welcomes New Members
The UX team is happy to introduce three new members. From UW, William Washington and Kevin Pittman are seasoned user experience designers. Their well-regarded Learning and Scholarly Technologies department (formerly called Catalyst) has created its own application framework from which it developed a suite of UW-specific applications that include CMS, student portfolio, and polling functions. From the UBC, Vivan Luk has applied her creativity in interaction and visual design on a variety of Web projects with a focus on accessibility and assistive technologies. Please help them feel welcome.
JIRA Tracking Plans
KS teams will begin using JIRA to track feedback to design artifacts and outstanding action items and issues. JIRA a issue tracking, and project management system developed by Atlassian, which also created Confluence. Rajiv presented a proposed design of JIRA projects to the Team Leads on Tuesday. He reviewed plans for developing the detailed project plan, managing work and activities to plan, and tracking issues and feedback in JIRA.
Team Highlights
Scott G.'s team made good progress on the development of Maintain Org., while the Application Design team moved forward with Application Design Guidelines that document common design approaches across multiple modules.
Full Status Reports for the Functional Team and Technical Team are available for those who would like more detail on daily activities.
On Campus
@ Berkeley
LUM Implementation Planning
Berkeley is preparing an internal campus IT funding request for LUM Implementation. The proposal continues to evolve but will use some of the exciting potential of R1 to replace an inadequate, paper-based legacy course system.
The proposal's functional owners are participating in a campus sponsored Business Process Analysis (BPA) Action Learning Workshop. The workshop is lead by an outside consultant and will focus on evaluating and re-engineering the course creation and approval processes in the departments, schools and the Academic Senate. Success factors being considered for the proposal include:
- Decrease course approvals from 1 month to days
- Increase info and analysis available to faculty e.g. keyword searches for similar courses
- Invite online cooperation and exchange of ideas
- Cut re-work and middlemen from the process. Track proposals, changes, approvals and documents
- Eliminate mistakes by applying rules-as-you-go
- Give clarity through transparency and standardization
- Provide an easy and intuitive interface
- Retire Course systems from the mainframe
- Usher in the first SOA application on campus
@ UW
UW Blasts into Kualispace 
In January, nine UW staffers from six different UW academic and administrative areas came together to work on the Kuali Student Project. The UW Office of Information Management provided a work space, fondly referred to as the "space capsule" for the Kuali "astronauts", and welcomed us with Buzz Lightyear, who inspires everyone with phrases such as "I come in peace" and "to infinity and beyond."
Bob Jansson (Office of the Registrar) and Hugh Parker (Office of Information Management), are working with the Application Design Team; Carol Bershad (College of Education), John Drew (The Graduate School) and Debbie Wiegand (Undergraduate Academic Affairs) are working with the Use Case Team; and Jim Tomlinson (Office of Information Management) is working with the Development Team. William Washington and Kevin Pittman (Learning & Scholarly Technologies) are joining the project to work on the User Experience Team, and Alexis Raphael (Office of Information Management) is the communications coordinator and contact for the KS project.
Budget Discussions
The transition to KS work has coincided with campus conversations on budget cut planning. Everyone on the team, to varying extents, is involved in these conversations in our home units. In general, units have been asked to plan for cuts up to 12 percent, although some units have been asked to plan for deeper cuts. The Washington legislature is waiting to hear an updated report on revenue projections in March before finalizing the budget for the next biennium. At this point, those of us on the Kuali Student project should not be affected, but our home units will take a hit.
Calendar
Feb
16-20 – LU Requirement Rules – Vancouver
Mar
16-20 – Technical Integration - TBA
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